HALLOWEEN FEST CARNIVAL FOOD VENDOR APPLICATION

Tuesday, October 27, 2026 | 4:00 PM – 8:00 PM

Registration Deadline: Friday, October 16, 2026

Applications will be reviewed and screened to avoid duplication. Applicants will be notified of their application status via email. If approved, a payment link for the vendor fee will be emailed to complete the registration process.

Setup & Booth Requirements

Food Vendor check-in and setup times will be assigned. All booths must be fully set up and ready for customers by 4:00 PM.
Food Vendors may unload in the upper parking lot off Lanikaula Entrance. Parking will be in the vacant lot next door to the YMCA.
Food Vendor may setup one (1) pop-up tent (10’–13′) and one promotional banner identifying their business, organization, or team.
Food Vendor is responsible for providing menu & pricing information.
Food Vendor must provide their own tents, tables, chairs, battery-operated lighting.
Food Vendor is responsible for removing all trash and belongings from YMCA property following the event.
Food vendors may accept their preferred payment methods, including cash, credit/debit cards, and digital payment options (e.g., Venmo, Cash App, Apple Pay, or other mobile payment services).
YMCA carnival tickets DO NOT APPLY for Food Vendors booths.

Food Truck Requirements

Food Truck check in and setup times will be assigned. All trucks must be fully set up and ready for customers by 4:00 PM.
Non-Food Truck Vehicle(s) will park in the vacant lot next door to the YMCA.
Food Truck Vendor must provide their own lighting and power supply.
Food Truck Vendor is responsible for providing menu & pricing information.
Food Truck Vendor may accept their preferred payment methods, including cash, credit/debit cards, and digital payment options (e.g., Venmo, Cash App, Apple Pay, or other mobile payment services).
YMCA carnival tickets DO NOT APPLY for Food Truck Vendors.

Event Conduct

All Vendors are expected to conduct themselves in a professional and respectful manner throughout the event.

This is a family-friendly event. The following are strictly prohibited on YMCA property during the event:

Smoking
Vaping
Alcohol
Illegal drugs or controlled substances
Unruly behavior

Anyone found in violation of these policies will be asked to leave the premises immediately.

APPLICANT INFORMATION

Name of Person in Charge:(Required)

First Last

Cell Phone:(Required)

Business/Team/Vendor Name:(Required)

Email:(Required)

Mailing Address:(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Alternate Contact Name:(Required)

First Last

Alternate Contact Cell Number:(Required)

Food Items To Be Sold

Please provide a detailed description of the food you plan to sell. List all menu items, including entrées, sides, desserts, and snacks.
Examples:
● Meals: chicken katsu plate, chili & rice, gravy burger, roast pork plate
● Desserts: brownies, cookies, cupcakes, mini pancakes, mochi

NOTE: All beverages will be sold exclusively by YMCA.(Required)

Comments

Important Notice: Food items will be screened to avoid duplication. Applications are accepted on a first-come, first-served basis. Changes made after the application has been submitted must be approved by YMCA.

Type Name:(Required)

Date(Required)